Lowongan Administrative Officer di PT Dhas Trading Indonesia

Job Summary: The Administrative Officer is responsible for ensuring the smooth and efficient operation of the office by managing administrative tasks and providing support to various departments. This role plays a vital part in the organization's day-to-day activities.

Key Responsibilities:

• Office Management:
• Oversee the day-to-day operations of the office, ensuring a clean, organized, and efficient workspace.
• Manage office supplies, equipment, and maintenance.

• Reception and Communication:
• Serve as the first point of contact for visitors, clients, and employees.
• Answer, screen, and direct phone calls and emails.
• Handle incoming and outgoing mail, including courier services.

• Calendar and Meeting Management
• Schedule and coordinate meetings, appointments, and events.
• Prepare meeting agendas, arrange facilities, and provide necessary materials.

• Documentation and Records Management:
• Maintain and organize physical and digital records, ensuring secure and efficient storage.
• Assist in document preparation, including letters, reports, and presentations.

• Vendor and Supplier Relations:
• Coordinate with vendors, suppliers, and service providers.
• Manage procurement, negotiate contracts, and ensure cost-effective supply purchases.

• Travel Arrangements:
• Coordinate and book travel arrangements for employees, including flights, accommodations, and transportation.

Qualifications and requirements:

• Bachelor's degree or equivalent in business administration or related field.
• Proven experience in office administration roles.
• Proficiency in office software, including Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.

** We regret that only shortlisted candidates will be contacted for interviews. **