Lowongan Personal Assistant to Managing Director - for DMC (Bali Office) di PT Destination Asia

Job purpose:

The PA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.

1.     KEY RESPONSIBILITIES

• Manage the day-to-day office tasks of the Managing Director
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting.
• Draft high-level presentations, communications and documents using Word, Excel and      PowerPoint
• Collaborate with other team members to organize various corporate events. Manage and  maintain executives' schedules, appointments, and travel arrangements.
• Act as a liaison for the Managing Director for internal and external inquiries
• Help to improve efficiency of current duties of sales back office, lean management.
• Conduct research, collect, and analyze data to prepare reports and documents for      Managing Director
• Prepare monthly expense reports for Managing Director
• Reconcile pre-approve monthly Visa corporate card of Managing Director
• Monitor, screen, respond to and distribute incoming communications
• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Director’s travel arrangements (including visas/accommodation).
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing.
• Maintain records of Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action
• Produce documents, briefing papers, reports and presentations for the Director.
•  Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
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Education and Experience

• Diploma or Degree in any related field.
• 4 years in work experiences in administrative capacity in a medium or large size company with administrative skill. 

Required Skills

• Knowledge of the DMC’s and travel industry
• Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
• Excellent writing, proof reading and editing skills
• Ability to maintain confidentiality surrounding company materials and information
• High english communication skills, judgment and decision-making ability
• Proficiency in MS Office Suite and Outlook (especially Excel analysis, Word and Power point)
• A matured personality who willing to travel (moderate), good understanding of local and international travels who also experienced local & abroad travel
• Highly organized work style with excellent interpersonal skills
• An energetic personality with can do attitude
• Extraordinary ability to multitask, organizational planning skills
• Highly accountable with excellent professional work ethics & high-level integrity

Preferred a self-initiative and adaptability personality