Lowongan Secretary of Operations Shipping Agency di PT Philhua Shipping Agency

As the Secretary of Operations, you will play a pivotal role in supporting the smooth and efficient operation of our shipping agency.

You will be responsible for providing administrative and operational assistance to the management team and ensuring the seamless coordination of various operational activities.

The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment.

Fluency in Mandarin, both written and spoken, is a mandatory requirement for this position.

Responsibilities:

1. Maintain and manage executive calendars, appointments, and meetings.

2. Prepare and distribute internal and external correspondence, memos, and reports. 

3. Collaborate with different departments to ensure efficient communication and coordination of operational activities.

4. Maintain accurate and up-to-date records of operational data, documents, and reports.

5. Serve as a point of contact for internal and external stakeholders, providing professional and timely assistance.

6. Facilitate effective communication between the management team and staff members.

7. Coordinate meetings, conference calls, and events, including agenda preparation and minute-taking.

Requirements:

1. Proven experience as an executive assistant, secretary, or similar role.

2. Strong organizational and time management skills, with the ability to prioritize tasks effectively.

3. Exceptional attention to detail and accuracy in all work.

4. Excellent written and verbal communication skills in both English and Mandarin.

5. Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint).

6. Ability to handle sensitive and confidential information with discretion.

7. Strong interpersonal skills and the ability to work effectively with individuals at all levels.

8. Familiarity with the shipping industry and its operations is preferred but not required.

We offer competitive compensation and benefits packages and provide a supportive and collaborative work environment that encourages growth and professional development.

If you believe you have the skills and qualifications for this position, we would love to hear from you. Please submit your resume, along with a cover letter, detailing your relevant experience and why you are interested in joining our team.