Lowongan Executive Office Secretary di PT Perma Alir Indonesia

We are looking for a competent Executive Office Secretary to support high-ranking officials in our Organization You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.Executive secretaries must be quick professionals with great time-management and multitasking abilities. The goal is to contribute to the efficiency of the overall Organization programs by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for board of executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attending meetings and keep minutes
• Receiving and screening phone calls and redirecting them when appropriate

Requirements and skills

• Age maximum 35 years old
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software.
• In depth knowledge of office management and basic accounting procedures as well as technical
• vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field