Lowongan Receptionist - Administrative Assistant di PT Jones Lang Lasalle

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Receptionist

Work Dynamics - Integrated Facilities Management

Location: Senayan

1. Receive visitors/employees as required each time someone enters the complex/office. 
2. Verify security level of visitors and provide appropriate visitor access badges in Visitor Management System where available. When notified by Oracle that visitors will be coming, create visitor badges in advance,  in accordance with Oracle and Security procedures
3. Contact internal people to advise visitors have arrived, page employees when needed
4. Reception staff should have the capability to direct staff/visitors to their on-site meetings. Staff will be required to maintain a site wide knowledge of meeting room locations and keep up to date with planned meetings/events on-site
5. Common use inventory management; Reception team will manage allocation and optimum utilization of all common facilities like meeting rooms, mothers room, prayer room, etc using the company provided technology where available.  An alternate process of meeting room management to be put in place in smaller location where a booking tool is not available.
6. Provide monthly meeting rooms booking reports and usage reports as required by Oracle.
7. Understand and follow Oracle Security protocols in the event of any threatening calls or Social Engineering Calls
8. Ensure to instill a culture of engagement in the team that match our ‘I am JLL’ behaviors of being an Expert, Proactive, Innovative, Versatile, team Player and valuing the Customer – demonstrating actions on a monthly basis relating to each one;

9. Clearly understand our Client(s) purpose and values, linking them to the way we work and our own behaviors to Ensure our delivery is Customer centric;

10. Take and create experiences that are easy to deal with, that create consistent and sustainable value for our clients, customers and each other  respectfully

11. Assist FM in day-to-day operations of workplace facilities services and finance activities

12. Raise purchase requisitions/purchase orders and maintain suppliers register

13. Ensure payments are made to maintenance contractors within 1 months of the receipt of invoices

14. Send reminders to service providers on billing for work done

15. Get sign off from all service providers concerning final payments for services rendered in a given year

16. Act as Account Payable to register and map invoices with purchase orders as well as verify invoices for work completed

17. Assist client for the payment and PO to the respective vendor under manage service arrangement

Location:

On-site –Jakarta, Indonesia

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may