Lowongan Personal Assistant to Director di PT Gautama Indah Perkasa

We are looking for a "Personal Assistant to the Director with Accounting & Audit Background"

JOB DESCRIPTION - Summary of job

Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day to day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Directors absence.

Main responsibilities

• Manage Directors electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Directors travel arrangements (including visas/accommodation)
• Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director
• Maintain Directors office systems, including data management and filing
• Maintain records of Directors contacts
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Directors responsibility, chasing responses, triggering follow-up action.
• Produce documents, mail, reports and presentations for the Director.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Meet and greet visitors at all levels of seniority.
• Any other duties as may reasonably be required by the Director.

Qualifications

• Experienced Personal Assistant at senior management level.
• Experience of electronic diary management.
• Experience of working in a Higher Education Environment.
• Experience in Finance&Accounting as well as Internal Audit a Big Plus
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts.
• Ability to organize and plan own work and to work on own initiative.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent skills in Microsoft Office Word, Excel and PowerPoint
• Candidate must possess at least Bachelor's Degree/Post Graduate Degree in related field.
• At least 3 Year(s) of working experience in the related field is required for this position.