Lowongan Administrative Assistant di PT Rieckermann Indonesia

Job Duties

Handle the administrative SOPs of the technical service department.

Maintain Documentation for Expense Report for Technical Service Department

• § Check whether the expense report is submitted in accordance to SOP from the company (please refer to document: 20210603_TS-002_Documentation Guideline_final.pdf)
• § Keep the record of the mobile allowance that was claimed through expense report for TS Department (RI & RSL)
• § Keep the record of the cash advance request for TS Department (RI & RSL)
• § Scan and filing of all expense report (chargeable orders) and save at dedicated shared folder:

Maintain the LOGBOOK document

• LOGBOOK Document between TS Department and Accounting Department in daily basis

Maintain the Purchase Order Documentation

• Ensure the completeness of purchase order documentation, which consisting of:

1. Quotation
2. Purchase Order (word & pdf file)
3. Order Confirmation (if available)
4. Berita Acara / Delivery Notes
5. Request of Invoice and Invoice
6. Remittance slip

Issuance of Payment Request Draft for invoices

• Including scan of invoice (both chargeables & non chargeables)

Maintain the Tools inventory of Rieckermann Indonesia

• Basic & Special Tools
• Update and maintain the tools inventory for each individual field service engineer

Creation of Company Registration Form for adding new company into the LOD

• Ensure that company registration is successfully registered (email confirmation is received)

Collection of the job-cards from the entire service team

• Including scan of the job cards
• Including entry job card to RIS system.
• Including updating the job-card numbers on the service engineer calendar

SECONDARY

• To assist on ad hoc tasks or projects as required by the Management.
• Willing to work extra hours to complete tasks and fulfil customer’s needs.

JOB REQUIREMENT

• Excellent interpersonal and communication skills.
• Works well under pressure.
• Works self-reliantly.
• Goal-oriented, dynamic and high sense of responsibility.
• Team and disciplined working spirits.
• Professional appearance and demeanor.
• Good computer skills and proficiency in MS Office Applications.
• Excellent written and verbal English skills