Lowongan Marketing Admin/Executive (ID) di PT Trinusa Travelindo

It's fun to work in a company where people truly BELIEVE in what they're doing!

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Job Description

Responsibilities

A. Administrative Support

• Coordinate with Channel Marketing/Marketers, Finance, Procurement, and Legal team in creating purchase request and purchase orders for related vendors

• Procurement Request, including PR, GR, PO, Agreement, PO Form, PO/Non PO Form - all Oracle related requests to be handled according to regulation and stated process.

• Legal review: Working with the Legal team to get reviewed contracts for marketing / non-trade vendors. 

• Invoicing processes, including: Allocadia, Oracle, Marketing Budget Dashboard Check, sometimes also follow up with vendors regarding different final numbers with the dashboard on daily or weekly basis. 

• Update with the Finance Team regarding overdue invoices and tax invoices correction.

• Review and handle payment documents.

• Submit Master Agreement for some new vendors and follow up to Procurements.

• Manage all required docs from both internal & external parties.

• Filling accrual and invoice forms with main stakeholders (Channel Marketing/Marketers as budget owners)

• Request and drop the docs for signature to proceed payment also follow up to make sure we can deliver the payment as per TOP that already agree in advance with vendor

• Make a record of the budget spent on every campaign to make sure we are on track including but not limited to ROAS tracking and SSOT tracking for all media spending.

• Support marketing team in administrative and on-the-ground handling.
   

B. Data management - data submission & storage

• Demonstrate accuracy, eye in detail, and effective management of partner data entry to extranet

• Responsible for data integrity and accuracy of vendors / partners / operators details

• Properly store relevant documents such as partner agreement, sign up form, etc in online & offline forms. Scan all relevant docs to finance for payment process

C. General Admin Support

• Providing general administrative support for all marketing teams and related programs – this could include content marketing project management, proof-reading, program support, vendor acquisition (liaise with Procurement), and other general administrations.

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Requirements

• Proficient with Microsoft Office, Ms. Excel formula and accounting practices
• Preferably to have a bachelor degree in Accounting background with a good understanding on Excel and computer program literate (as they will work in Oracle, GDS, Reporting Tools, Procurement System)
• Good communication skill to work with other department stakeholders (+beginner to mid level English) 
• Strong data analytical and organizational skills
• Knowledge of XML database management systems (excel) as they will play with big data 
• Good numerical and ledgering skills
• The ability to adapt and work quickly, agile and discipline under pressure to meet deadlines
• Up-to-date knowledge of technology and the Data Protection Act
• Ability to work well in a fast paced environment, and high willingness to learn 
• Great eye in details, self-driven, love challenges, proactive, escalate to line manager whenever necessary
• Flexible, fast learner, and quickly adapt to the latest guidelines/changes on the policy and procedure
• Basic knowledge in digital marketing and social media would be a plus point

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!