Lowongan Personnel Administration Staff di PT Yanmar Diesel Indonesia

Responsibility :

• Check and update daily attendance record of employee, e.g. absenteeism, permission, leave, etc.
• Assist with work permit or visa applications, renewals and terminations for Japanese expatriates. 
• Support the arrangements of Company events, including shareholders’ meeting, anniversary, celebration, employee tour, special events, etc. 
• Check and Input overtime data of employee into HR system for salary payment. Input, check and update personal data of employee into prevailing HR system.
• Check data of retired employee, prepare notification, notify legal to prepare reference letter, prepare payment of retirement allowance and prepare certification letter.
• Check and control employee leave and prepare long-service leave allowance for factory worker.
• Support training implementation, including facilities, meals, evaluation form, and list of attendance.
• Prepare greeting cards for Christmas & New Year, and Idul Fitri for each department.
• Prepare weekly & monthly report.
• Administering the recruitment and training for operator level.
• Update and registering membership of BPJS Kesehatan and BPJS Ketenagakerjaan for Employees.
• Support PGA Dept. on all ad-hoc requests on administrative or coordination requirements.
• Other duties related to PGA administration as assigned by the Management.

Competency Required :

• Good business verbal and written communication skills, includes negotiation and presentation skills, etc.
• Having personal motivation to make self-improvement, willing to receive guidance, training and development, and to actively learn and acquire new knowledge and skills.
• Professional attitude and projection of a professional company image.
• Ability to prioritizing tasks and take appropriate action with minimal supervision.
• Ability to work cooperatively as a team and stay committed together on the task at hand.
• High sense of integrity, transparency and accountability in work tasks & interactions with others.
• Develop and maintain good relationships with employees at all levels within the company.
• Must be able to travel both domestically and overseas if required.

Knowledge and Experience Required :

• Minimum Diploma in office administration, management or in relevant fields.
• Minimum 2 years’ experience in a similar position.
• Knowledge and experience of Indonesian work permit procedures for expatriates.
• Good English in both spoken and written.
• Good skills in Microsoft Office (Excel, Word and PowerPoint).
• Prior experience in working in a multi-cultural environment is an added advantage.
• Prior experience in the Manufacturing Industry will be an added advantage.