Lowongan Project Administrator di PT Berkat Sumber Rizki

What You Will Do:

Administration

• Manage payment of all bills from vendors, expense reimbursements, cash advance and report.
• Record all financial transactions, generate and review monthly financial reports
• Process the payments and managing invoices, follow up with clients, suppliers, and partners as needed
• Complete and accurate recording/reconciliation of operational control/tracking against projects on budget, fund, travel expenses this works will coordinate closely with Project Operations Specialist and Finance unit.
• Support audit visit needs are well coordinated, and all documents/information required by the auditors is promptly provided.
• Provide data support in the audit process.
• Support in planning and reviewing budgets and expenditure as necessary and preparing monthly/quarterly/annual reports and other data as required.

Operational

• Provide optimum support to Project Operations Specialist and fellow Project Administrator in managing back-office activities in sub-national and national activities pertaining to Indonesia projects.
• Ensures functionality of operations including coordinating document flow and organization, purchasing supplies, arranging travels and events, equipment and communication; supports with project needs to provide events and meeting coordination across the organization.
• Manages operational expenses in consultancy with Project Operations Specialist, including occupancy, office services, insurance, IT, legal, tax, and others to ensure efficient and effective use of donor resources.
• Preparing, maintaining, monitoring, and improving the operational systems, processes, procedures and records in accordance to Indonesia’s policy–specifically, support better management reporting, information flow and management, and organizational planning.

Occasional Significant Duties

• Day to day assistance of other jobs in the Operations unit, as and when require
• Significant other duties as assigned by Project Operation Specialist

What You Will Need

Required Qualifications:

• Legally able to work in Indonesia.
• 3-years Diploma degree or Bachelor degree (preferred) in a related field, preferably with coursework in organizational and/or business support (finance, accounting).
• Minimum 5 years of full-time work experience in a relevant field, with operation management, administration, and/or financial management experience.
• Direct hands-on experience in financial administration (e.g. budget, recording, tax).
• Detail-oriented and organized thinker who can juggle multiple, competing priorities.
• Ability to learn new system and software applications that are used by BSR Indonesia
• Good in oral and written communication skills.
• Attention to details
• Fluent in Indonesian and good in English is preferable.
• Able to work independently and as a team player.
• Ability to travel when needed.
• Experience working within multi-stakeholder/inter-sectoral groups such as government, private, civil societies, and other stakeholder engagement.

Performance Standard

• Finance administrative, operations Management, and Administration activities are expected to be carried out timely and satisfactory with minor supervision.
• Must be capable of setting priorities and working under pressure, including multi-tasking and planning several events simultaneously.
• Ability to work well with internal and external participants is essential.
• Knowledge of Microsoft Office Suite is imperative.
• Commitment to quality of work and efficiency