Lowongan GA Assistant Manager di PT Internusa Jayaabadi Sentosa

Internusa Jayaabadi Sentosa (IJS) is doing services to growing-lifestyle hospitality companies and now looking for GA Assistant Manager with qualifications and job details below:

Qualifications:

• Candidate must possess at least Bachelor's Degree in Business Administration/Human Resources Management/Law/Psychology or equivalent.
• At least 5 Years of working experience in related field.
• Fluent in English both oral and written.
• Familiar with the principles of Health, Safety & Environment (HSE).
• Familiar with the building management.
• Familiar with the standard of cleanliness and tidiness of the office.
• Familiar with the records management standards.
• Able to operate Microsoft Office.

Job Details:

• Prioritizing Health, Safety & Environment (HSE) in all aspects of the office environment without compromise, especially compliance with the protocol.
• Managing overall general affairs of all offices well to ensure that all activities are carried out properly according to plans and budgets.
• Coordinating all Departments on a regular basis related to the application process for the procurement of goods and/or services and others along with the invoice process for payment.
• Monitoring and controlling all office administration including but not limited to office events/administration and logistics, facility and asset management, hygiene and sanitation, security and safety.
• Inspecting all office facilities as part of a quality control review of the ongoing maintenance of facilities.
• Managing and developing the team to be proactive with a sense of belonging who care about facilities & empathize to serve employees.
• Analyzing the need for fixed assets and provide new building infrastructure based on Manpower Planning (MPP).
• Controlling the payment process related to employees (e.g.: gasoline, credit, tolls, parking).
• Controlling the management of the document storage and arrangement process in accordance with the 5R principles.
• Controlling and distributing documents that must be sent on time and target.
• Performing asset numbering and mutation as well as carrying out stock taking and asset sales.
• Managing the sale of non-product company assets with standard selling prices that have been determined by the company.
• Analyzing and checking the building location plan, quantity bill for renovation and relocation needs.
• Identifying feasibility standards for building infrastructure in accordance with OHS policies.
• Ensuring the procurement of goods and/or services in accordance with the terms and conditions set by the company.
• Ensuring tender offer is in accordance with Bill of Quantity (BOQ) and material specifications.
• Evaluating vendor performance in relation to GA vendors.
• Monitoring all lease agreements and permits.
• Monitoring building maintenance in branches or business units.
• Controlling all Operating Expenditure (OPEX) expenses related to GA activities so that payments are accurate and timely.
• Ensuring that facilities meet government regulations and environmental, health, legal and safety standards.
• Ensuring the allocation and management of facility space for maximum efficiency.
• Supervising the maintenance and repair of facilities and equipment.
• Planning and managing facility center services such as reception, security, cleaning.
• Planning the purchase and controlling the use of stationery and pantry supplies.
• Calculating and comparing the cost of goods and/or services to maximize cost effectiveness.
• Negotiating contracts to optimize delivery and cost savings.
• Preparing budget every year.
• Contributing Corporate Social Security Responsibility activities.