Lowongan General Affair Assistant di PT Container Maritime Activities

JOB SUMMARY

This position will be responsible for supporting day-to-day operations of GA division, ensuring that quality standards are met, procedures are followed and communication with ARO/HO & External Partner is proper.

DUTIES & RESPONSIBILITIES

1. Set-up GA Procedures and follow up with the different Departments
2. Ensure proper and efficient communication flow with external partners and CMA CGM ARO & HO
3. Set-up a formal GA Action plan, including PIC and deadlines.
4. To prepare and update permit and licensing (for all documents issued by the Indonesian authorities) required by vessel to sail
5. Assist to liaise with government bodies and certification and inspection bureau for any matters related with vessel and crew
6. To prepare and update the statutory reporting requirements to the relevant government authorities, such as biannual SIUPAL verification at Directorate General of Sea Transportation, update of company data in SIMLALA system, annual update of PMKU at the port authority, registration of all 7 offices on INAPORTNET, SEHATI, INSW, etc., and any others as required by the law
7. Assists of control and monitor the daily upkeep of the office, including M&R and other measures to be taken when deemed necessary and comply with Company Upkeep Plan Policy
8. Assist to liaise with Branches for Monthly Electrical, Paper & Vehicle Costs, to update monthly report of Sustainability Tracker CCID on SAVE (Sustainability Analytics for Vision & Empowerment) website
9. Assist other Real Estate-related activities and measures implemented by the Company, such as the Sustainability & Green Office, Better Ways campaigns, etc.
10. Maintain office facility and assets: Assist to liaise with building management, make sure the environment could promote the productive work, neat, tidy, and clean all the time, record all the office assets (property list) , routine office facility checking (annual physical observation), office renovation.
11. To record and update monthly GA Expenditure/Expenses
12. Vehicle organization – Assist for organize the cars and drivers according to the Car Policy, process and monitor the vehicles’ operating costs and insurance, when applicable.
13. Legal: Assist to maintain all office legal and permit document, dealing and liaise with related external part, record and update of Legal data’s.
14. Any other assignment as and when assigned by the direct superior including assisting sales support whenever required

JOB SPECIFICATIONS

Minimum Level of Qualification:

1. Bachelor’s degree in especially Business Administration
2. Fresh Graduated allowed

Professional Skills:

1. Fluency in English.
2. Office applications

Personal Qualities:

1. Effective communication, organizational & problem-solving skills
2. Critical thinking & sense of priority